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EXTEGRITY - GUIDELINES FOR JOINT
PARTNER PROPOSAL APPLICATION
A
Process for Reconstituting Collapsed or Collapsing societies.
Facilitation of Indigenous and/or disadvantaged small
minority Psycho-Cultural Healing, Humanitarian Law, and Humane Democracy Written 1998. Last
updated April 2014. Extegrity Enablers - Feedback & Email
Evolving the document - 'Extegrity - Guidelines for
Joint Partner Proposal Application' Extegrity (Extensive Integrity) is a functional
matrix providing enabling support to our partners and others. Enablers are sensing a need to evolve an integral
fundroving and fundseeking frameweb resonant with ethical humane ways. Given
the holistic breadth of Wellbeing healing activity, substantial funds
may be applied. Simultaneously, micro-activity may be supported with
the widow's mite (a small coin). Vital micro-support finds its way via
the heart. Macro-funding sources rightly demand clarity of
intent consistent with their foci, and require specificity, integrity,
transparency, accountability and rigour. Within humane wellbeing contexts
this interfaces/merges disparate ways - the preplanned and specified with the
random and the spontaneous. In this context the document 'Extegrity - Guidelines
for Joint Partner Proposal Application' (set out below) is evolving for our
own self development. Firstly the document provides ethical, organisational
and funding administrative guidelines. Secondly it specifies: 1.
the
nature of macro-fiduciary relationships we will consider with both fund
sources and wellbeing action co-partners 2.
the
ethical humane character of our co-partnerships, and 3.
the
ordering, framing and nature of our co-partner action In respect of point 3 above, this document hints at the
pervasive scope of humane wellbeing action - including humanitarian law and
humanitarian democracy - towards re-constituting all aspects of the social
life-world towards wellbeing. This page may be used by macro and micro funding
entities and co-partners alike to get a sense of our wellbeing action and
humane ethical ways. Note: More informal
funding arrangements will be considered Refer the motion and Implementing
Proposals . Extegrity - Guidelines for Joint Partner
Proposal Application
Extegrity (Extensive
Integrity) is a functional matrix providing enabling support. Displayed
are the ethical, organisational and funding administrative guidelines that
Extegrity are evolving for our own self development. In addition, this
document seems to be emerging as of unifying educational value in our growing
cooperation between a number of SE Asian, Pacific and Australasian deprived
mini-minority and indigenous groups. This document is the way in which we and
our co-partners have been exploring our relationships. A short background and description of the priorities
and criteria used when facilitating grants for the furtherance of
psycho-social healing, mediation counselling/therapy, humanitarian caring
rights/talents and humanitarian caring democratic community follows. I. COMMON HARMONIOUS VISION ETHICS
AND PURPOSE OF THE OVERALL APPROACH I-1 GUIDING PRINCIPLES Extegrity (Extensive Integrity) is about
co-evolving a not-for-profit Indigenous and/or disadvantaged micro minority
humane community partnership enterprise. Our focus is on self heal, self help
enabling action by minority/Indigenous people. We favour enabling mediation
therapy, learning healing and embracing cultural celebratory psycho social
experiences. Perhaps these may best be shared with overseas neighbours in
seminars, healshops and gatherings at pleasant and safe places in North
Australia. Our purposes include fundroving and fundfinding and the
facilitation of fund transfers to jointly cooperative partnerships of humane
caring Indigenous and/or disadvantaged small minimised minority individuals
and groups. Approval of an application thereby gives the partners
membership of Extegrity's board. We are committed to the extension of humanitarian
law processes, such as those promoted and practiced by the Red
Cross, Red Crescent, Médecins Sans Frontières (Doctors
Without Frontiers) and similar bodies. Humanitarian
law may be described as enabling ethics law - the law of
sisterly/brotherly love, expressing the caring Integrity of communities. It
is the care/share principles guided processes of health, education, welfare,
land healing and other aspects of environmental law and of the arts community
norms expressing healing learning, beauty and joy (the passage of humane
rites). We respect the long traditions of humanitarian
principles such as medicine's Oath of Hippocrates and the canon law duties of
spiritual bodies, including aid to the disadvantaged and funding for full
education of the talented poor. Modern versions of these humane rights and
sacred duties may well be evolving by community and individual example.
Perhaps these are expressed by Australian 'Clean Up the World' and attitudes
of a 'fair go' for all, South African Truth and Reconciliation processes, and
the humane talents of Indigenous and small minority peoples for open sincere
community discussion, consensus, creative compromise, reconciliation and
forgiveness. These we can learn from; express, evolve and extend perhaps
towards a more virtuous reality. We are also committed to the respect and promotion of
global principles set out in the Universal Declaration on Human Rights,
enhanced by the international Covenants on civil and political rights, and
economic, social and cultural rights. Our activities fit in with commitments created by the
main international and regional instruments for the protection of
humanitarian and Human Rights. These instruments enshrine common values regarding
fundamental freedoms and democratic principles that can be said to be
universal, indivisible and interdependent. Our partners and others contribute in your own way to these priorities and
to a common "positive, practical and constructive approach" for the
enabling of mediation counselling/therapy, and self heal/self help by and for
tortured and traumatised persons and groups. We are exploring effective and
visible action. We are aiming for clarity and transparency while fostering
the flexibility needed for extension and for a prompt response to
emergencies. These may help ensure that our actions are better attuned to the
needs of partners, other beneficiaries and initiatives by others. If anyone wants to make any suggestions of ways to
increase the fairness, openness, humanity and effectiveness of our evolving
process, please contact any of us that you like. If interested, please feel
free to discuss with possible partners. Perhaps you may then decide to form
and/or broaden such partnerships and then consider discussion as to whether
or not to jointly return a completed application to: EXTEGRITY | Email - also request for Application Form | I-2 WHAT ARE THE KEY LINES OF EXTEGRITY? ·
Healing
·
Humanitarian
law ·
Humanitarian
democracy I-3
WHAT ARE THE GENERAL PRIORITIES FOR OUR KEY LINES OF FOCUS FOR ENABLING
SELF-HEAL/SELF-HELP, PEACEHEALING AND MEDIATION COUNSELLING/THERAPY BY
INDIGENES/MINORITIES
We have so far identified the following thematic
priorities and focus groups, as requiring attention. Please note that these priorities are indicative and
that the following list does not pretend to be exhaustive. I-3-1 THEMATIC PRIORITIES Healing: a.
psycho
social nurturing rehabilitation and liaison/mediation therapy/counselling; b.
conflict
prevention and negotiation, sacred and personal mediation,
confidence-building, conflict resolving, healing festivals and
community education; c.
international,
individual and community caring and celebratory cooperation. Rule of Humanitarian Law. a.
transparency
of community organisation with an emphasis on grassroots community
development, local humane democracy, participation by citizens effected, and
lastly caring local self governance; b.
encouragement
of humane alternatives for Security structures such as the use of
minority/Indigenous healing liaisoners; and in dangerous emergencies,
tranquilliser darts; c.
information
and education to support humane actions by the international court of justice
such as its decision against apartheid; the international criminal court; and
community initiated humane treaties such as the anti-landmine agreement and
the Beijing Declaration of Indigenous Women. Intercultural humanitarian democratic
community
a.
caring
mediation; b.
developing
local groups and associations for self-heal/self help, healfests; c.
gender
equal opportunities and non discriminatory equitable practice; d.
independent,
pluralist and humanely responsive media including ethical and capacity
training of writers, presenters etc.; e.
information
and education on humanitarian rights to receive/give care and nurturing; f.
community
humane democracy - encouragement for open community based grassroots caring
self governance. I-3-2 FOCUS GROUPS ·
Survivors
of Torture and trauma ·
Indigenous
peoples ·
Disadvantaged
Small Minorities ·
Women
·
Children
·
Refugees/returnees
·
Prisoners
·
Disabled
Our main locus of initiation is North Australia. Our
use of the term 'overseas' is in relation to this locus. Our main regional
focus is on Australasia-Oceania and SE Asia. I-4 WHAT ARE THE BASIC CONDITIONS AND GENERAL CRITERIA
FOR ELIGIBILITY?
Projects should be in accordance with the Extegrity
principles described above. Applicant organisations must be properly accredited,
indigenous/small minority non- governmental, non-profit making organisations
or institutions. Applications must be accompanied by the necessary
supporting documents, namely: 1.
detailed
schedule of activities for the project; 2.
detailed
budget in Australian dollars (Aus $) for the project; 3.
previous
annual report and certified accounts of the organisation; 4.
statutes
and/or articles of association of the organisation; Applicants who have previously received a grant are
required to submit evidence of successful project completion to be eligible
for further assistance. Grants are meant to cover costs directly associated
with a specific project or action and cannot be used to cover the operating
budget of the organisation concerned. The administrative costs cannot exceed
a fixed percentage over the total cost of the project (see later). Financial assistance for a project will generally
consist of a contribution and cannot cover the total cost of the project. No grant awards can be applied retroactively to cover
costs incurred before the date of the signature of the grant declaration by
the beneficiary. Project activities ought to start only after the signature
of the joint cooperation agreement with partners and Extegrity, and the
co-financing agreement between the Applicant and the Funder. Costs incurred
before agreements are signed by all signatories will not be reimbursed. Examination of each application is made in
consultation, conferring with appropriate indigenous/minority and other
bodies connected with Extegrity. Proposals are then made to the Funder for
decision. Please note that Extegrity's decision is final as is the Funders.
Given the large number of requests receivable the declining of applicants
cannot include detailed justifications. I-5 WHAT IS NOT ELIGIBLE? 1.
Projects
of a partisan nature or involving political parties are not eligible (though
multi party helpfulness is encouraged). One off conferences, grants to individuals,
scholarships and academic research would normally be excluded unless part of
a broader project. 2.
Projects
of social assistance or emergency humanitarian relief 3.
Activities
covered by other support by the same or connected overseas funders 4.
Purchasing
of buildings or offices, deficit funding and capital endowments,
retrospective financing for projects already in existence or completed are
not eligible. 5.
Organisations
or projects advocating political activism or violence in any form. II PURPOSES COVERED BY THE
APPLICATION FORM
II-1 INTRODUCTION All the key lines enabled by Extegrity are covered by
the application form. The general objectives of the three key lines -
healing, humanitarian law and humanitarian democracy - are to facilitate,
enable and extend these in our geographic area. Healing: With this key line, Extegrity explores and aims
towards: ·
The
sharing of indigenous/minority wisdoms, knowledge, talents and processes of
self-heal/self-help and mediation counselling/therapy; as well as their
practice and organisation by multi-origin groups of nurturers, healers,
carers, liaisoners, personal spiritual and celebratory mediators, counsellors
and the like. ·
Support
for activities of groups and organisation pursuing humane rights objectives
and support for healing learning healfests and rehabilitation centres for the
survivors of torture and trauma and for groups and organisations offering
concrete aids to victims of humane/caring human rights abuses. Humanitarian (caring) community law:
With this key line, Extegrity explores and aims
towards: ·
The
transfer of specific talents and micro-experiences of humane healing
practices and the rule of humane law to indigenous/minority community workers
groups and associations in the countries concerned. ·
Support
for activities of communities, groups, and organisations pursuing humane
talents and rights objectives Humanitarian (caring) Democratic
Community
With this key line, Extegrity explores and aims
towards: ·
The
strengthening of indigenous/minority community and people's non- governmental
bodies and associations which by their vocation and specific activities can
make a continuing contribution to the extension of a humane caring
intercultural and interdigenous open democratic community ·
Open
humane caring democracy/combined macro-projects of open humane caring
democratic community II-2 WHAT ARE THE SPECIFIC OBJECTIVES AND PRIORITIES OF
OUR OVERALL PURPOSES
Healing ·
Rehabilitation
and healing learning self help action by and for survivors of torture and
trauma ; in particular projects aimed at enabling women and children victims
of human rights abuses; ·
Implementing
of Indigenous/disadvantaged small minority based healing learning and
rehabilitation processes; ·
Activities
to mobilise and apply healing learning talents, including setting up healing
learning experiential units capable of rapid deployment; ·
Learning
contexts for health and wellbeing workers in the healing of survivors of
torture and trauma. Caring Law ·
Preventing
of torture and violence; including rehabilitating violent offenders to their
humanitarian duties - facing violence with tender-tough bruv-love; ·
Extending
respect of Indigenous and small minority peoples' humanitarian rights and
talents at a regional and worldwide level; ·
Extending
and protecting women's humane caring healing talents and rights; ·
Strengthening
respect for the humane rights of the child to be cared for, nurtured, playing
and learning. Caring Democratic Community ·
Strengthening
and extending community groups, networks and associations and furthering
confidence building measures for those suffering from violence II-3 WHAT ARE THE BASIC CONDITIONS AND GENERAL CRITERIA
FOR ELIGIBILITY UNDER THESE KEY LINES? II-3 -1 COMMON PROVISIONS Applicants who have previously received a grant are
required to submit evidence of successful project completion to be eligible
for further assistance. Where continuity would be compromised by this
provision, evidence of successful implementation to date should be provided. General administrative costs should
not exceed 5% of the total project costs. Where the strengthening of a
specific organisation is an integral part of the project and its objectives,
costs associated with this objective may be considered; they must be
itemised, not merely indicated as general administrative costs. In the case of torture victims rehabilitation centres,
the contribution may go towards the organisations running costs. Applicants must normally contribute at least 20% of
total project costs. At least 10% of this must be in finance. Up to 10% may
be contributions in kind (e.g. volunteers, expertise, equipment, premises). Contracts will not normally be funded for periods
exceeding 36 months. The main applicant should hold the bank account into
which the grant is paid, and this account should be located in the same
country as the main applicant. The account should be an Australian dollar
account, whenever possible. Applicants must supply brief personal and work
summaries (CV's) of main persons employed on projects, and may not sub
contract activities without the prior agreement of Extensive Integrity and
the Funder. Two sorts of projects may be supported microprojects
and larger scale projects. Some microprojects contributing to overall macro programs
may be up to Aus $50,000 Any equipment financed with Extegrity assistance must
remain the property of local (as opposed to Funder based) bodies at the end
of the project. Public bodies such as charities, churches, ministries
or local authorities, whilst not being eligible as a project partner, may be
auxiliaries to projects in a supporting capacity. Different geographic and functional areas must be
clearly separated and defined in your application. a.
Geographic:
for example, in Australia Territory Top End or Far North Queensland, or both.
For overseas fieldwork, put country and exact location within it. b.
Function:
please define your special interests, what you're good at and how you
describe yourself, e.g. carer, healer, counsellor, liaisoner, mental health
worker, mediator, healfest organiser, educator and evaluative researcher. II-3-2 SPECIFIC RULES FOR PROJECTS COMBINING HEALING
LEARNING, DEEPENING HUMANE DEMOCRACY AND HUMANITARIAN LAW 3.
Projects
must cover all three of healing learning, humanitarian law and democratic
humane caring community. 4.
The
objectives remain primarily sib-like caring healing, and thus do include
socio-emotional and mediation therapy/counselling, inspiring mediation and
other processes because they encourage fair open caring law and governance
processes of activities. 5.
A
limited number of larger scale projects may be financeable. Projects must be
involving at least two countries in Australasia-Oceania and SE Asia. The
minimum size of such macro-projects might be Aus $200,000, and in general the
maximum combined funding may be Aus $1,000,000. Perhaps the only justifiable
significantly larger funding would be an overall macro program involving
multiple regions from South Asia to Oceania and including focal activities of
Indigenous/small minority groups right across North Australia. II-3-3 WHO MAY APPLY? Indigenous/disadvantaged small minority applicants and
their formal partners should be properly constituted non state, non profit
making bodies and independent of State authorities, that is, they determine
their own policies and expenditure. Their main Australian base should be in
the North. Informal partners and others may network and join with
applicants and formal partners Coalitions of Indigenous tertiary educators/practical
research bodies; and consortia of Indigenous/ disadvantaged small minority
media bodies may also be regarded as eligible partners within these programs.
Specific conditions for combined key programs (macro-projects): Successful applicants must be experienced and include
partners able to demonstrate the capacity to manage larger scale activity. It is essential that programs involve numerous
organisations and persons acting in partnership. It is also desirable that
such combinations extend right across North Australia and include overseas
members. A partnership is a relationship of substance involving
the active exchange of talents, skills, experience, knowledge, wisdoms and
possibly finance. Projects designed to promote good neighbourly relations
by bringing together participants from more than one country in
Australasia-Oceania and/or SE Asia States (eg. regional transborder
cooperation) are particularly encouraged. Projects focused on the acquisition and application of
knowledge and processes of mediation therapy/counselling,
psycho-social/cultural rehabilitation and conflict resolution practice may
have limited requirements to involve formally constituted partner bodies on
the following conditions: that they relate to what may be informal groups of Indigenous
minority care/share leaders, elders, healers and mediators from different
areas, clan-land or nations representing different issues. An example might
be an all-origin group of humane elders interested in using peacehealing
approaches to extend humane care rights/talents and rehabilitation in their
local area or nation state. The informal group must still
complete a partnership form. The main applicant must, of course be a nongovernmental
organisation (which cannot be political). Applicants to combined programs must be North
Australian bodies which include overseas and Indigenous and/or small minority
partners and individuals born in Oceania or SE Asia. II-4 EVALUATION AND ASSESSMENT OF PARTNERSHIP
APPLICATIONS
All applicants' projects are evaluated to assess the
project's potential to fulfil the stated objectives and the estimated impact
the project will have on the Extegrity program. A scoring system based on the
following criteria can be used as an indicator: o conformity with the general
objectives of Extegrity o relevance of project to the needs
and constraints of the country(ies) concerned and the focal beneficiaries o methods proposed for the execution of the
project o cost effectiveness of the project o quality of the
organisation
and broad base o visibility of the Funder's
contribution Evidence for: o quality of partnership and relations o efficacy o fulfilment of project
objectives
based on all the other criteria o impact and multiplier
effect -
short/long term Priority is accorded to projects by
Indigenes/disadvantaged small minorities offering concrete and direct aid. Projects by Indigenes/disadvantaged small minorities
concerning evaluative and action research and seminars of particular merit
are taken into consideration in so far as is possible. Bodies connected with Extegrity are consulted for
background information on the projects according to their geographic scope
and thematic coverage. Where relevant, projects may also be subject to an
external consultation to ensure that the organisations funded have recognised
talents and experience in the field. Applications are selected on an ongoing basis. Once a
complete grant application is submitted, applicants should allow a minimum
period of twelve months for a decision to be taken by Extegrity. The beneficiary organisation must accept the inspection
procedures of Extegrity, the Funder and their auditor structures and
procedures. Specific criteria for open healing humane, democratic
combined macro-programs
- Quality of partnership: capacity of all
operators to execute project, clear identification of the roles of the
partners (extent of co operation, level of involvement of partners from
Australasia-Oceania and SE Asia) - Good relations: projects which bringing
together participants from more than one nation state of Australasia-Oceania
and SE Asia, or promoting transborder co operation and projects relating to
national Indigenous/disadvantaged small minorities and promoting gender
equality. II-5 HOW IS AN APPLICATION MADE? If you together decide to obtain an application and put
forward a proposal, please respect the format provided and follow the page
order. All questions must be answered exactly in the order of presentation of
the application form. An original dated and signed declaration, following the
application format, must be attached for the lead applicant. All requested
annexes (declaration, detailed budget, partnership forms) must be provided. Please draft your application as clearly as possible,
taking into account that those who will evaluate it may not know anything
about your project nor the partner organisations nor groups. Be concise and
provide sufficient details to make clear what you plan to do, who will
benefit from the project, and why your project is relevant to the program's
objectives. Do not mention precise dates as the project starting date will
depend on the date of signature of the contract. The form should be typed or may be reproduced exactly
on a word processor. Hand written forms and incomplete forms will not be
accepted. Examination of each application is made in light of our
purposes of enabling locals to make their own choices of people and process for
meeting their own needs. This can included discussion with appropriate
Indigenous/minority communities and groups by Extegrity . Proposals are then
made to overseas entities for funding decisions. Please note that Extegrity's
decision is final. Given the large number of requests receivable the
declining of applicants cannot include detailed justifications. Applications must be accompanied by the necessary
supporting documents, namely: 16.
detailed
schedule of activities for the project; 17.
detailed
budget in Aus $ for the project (respecting the model budget available); 18.
previous
annual report and certified accounts of the organisation; 19.
statutes
and/or articles of association of the organisation; Please send 3 copies (one original and 2 quality
copies) of your completed jointly signed project proposal. Specific conditions for combined programs Organisations wishing to apply for Program facilitated
by Extegrity should submit a complete combined macro-project dossier,
including evidence of continuing joint fair open transparency, set out
according to the application form. All partners involved in a project should
indicate (in writing) their agreement to the content of the project proposal
and budget. All partners are expected to comply with the principles of good partnership practice . A complete
macro-project dossier must contain: 20.
the
Declaration; 21.
the
Application Form duly completed and any supporting documents; 22.
the
Statements of Partnership, (one for each partner body.) I-6 IF ACCEPTED, WHAT CONDITIONS APPLY? In the event that the overall project costs are
reduced, the contribution of the overseas Funding entities will also be
reduced in proportion . Internal organisational changes (eg. in personnel,
management style etc.) cannot justify modifications in the implementation of
a project funded by overseas Funders. Appropriate visibility and credit must be given for the
financial contribution a particular Funder and the outstretch of Extegrity.
(for example, in reports and publications made available as a result of the
project, or publicity displays associated with the project, etc.). This
requirement may be waived in certain cases by the Funder and by Extegrity. No legal liability on the part of Extegrity or the
Funder shall arise as a result of the project. Applicants are bound by the provisions included in
these guidelines and by the information provided in their applications. Any
change (duration of the project, budgetary provisions...) must be requested
to Extegrity and to the Funder before the end of the project duration
initially agreed. Presentation of final reports: The beneficiary organisation will be required to
provide evidence of the correct use of grants through written reports and
financial statements, including income and expenditure related to the grant
awarded. These reports must be sent to Extegrity no later than three months
after the main installment(s) of a grant has been used. Standard forms will
be available on request. Payments may be made in two or three instalments: o For short projects,
perhaps 80% within 60 days following the receipt by the Funder of the
signed Funder approved contract accompanied by the applicants request for
payment, and a further 20% within 60 days following approval of the final
report and receipt by the funder of the final payment request. o For longer projects,
possibly 45% within 60 days following the receipt of the signed Funder
approved contract and request for payment; and a further 45% within 60 days
following the approval of the midterm progress report and 10% within 60 days
following approval of the final report and receipt of the final payment
request. Recipients should have a proper accounting system
covering all activities related to a project funded in order to allow for
financial control and audit by the Funder authorities and possibly by
Extegrity. The midterm progress report on project implementation
must describe how the objectives of the project are being achieved and
evaluated, deal with unexpected problems and how these have been resolved. It
must also include a financial report. II-7 MICRO PROJECTS In order to further encourage the development of
humanitarian local Indigenous/ disadvantaged small minority non governmental
bodies, as well as to provide assistance for activities at the grass roots
level, there may be a micro project facility in some of the AO and SEA
countries. Micro-projects must fall within the three objectives of
Extegrity's overall humane caring purposes. That is, (i) healing, (ii) caring
law and (iii) caring open community. Potential criteria for eligibility
follow: Only nongovernmental organisations located in eligible
countries may apply. Applicants will need a partner in North Australia. The
Extegrity enabled grant may cover up to 90% of the cost of a project; the
remaining 10% may be in finance or in kind. The size of grants may be from a
minimum of Aus $3,000 up to a maximum of Aus $50,000 per project. Micro projects would be operated under the auspices of
Funders and Extegrity in the countries concerned. In some countries,
coordination would be shared between Australian and overseas local bodies. As with macro projects, successful applicants would
have to sign a contract, undertake to cooperate with those appointed by the
Extegrity and the Funder to oversee this aspect of the program, and report on
the project with an interim and a final report. Payment may be made in two
instalments, after signing of the approved contract by the applicant and
after approval of the interim report. Maybe
after examining our guidelines you may wish to write indicating your general
approval and support for the approach, or not. EXTEGRITY Principles of Good Partnership
Practice (This segment is from the
Application Form.) 25. All partners should have
read the application form and understood what their role in the project will
be. 26. The main applicant should
consult regularly with its partners and should keep them fully informed of
the progress of the project. 27. All partners should
receive copies of the reports - narrative and financial - made to Extegrity
and the Funder. 28. Substantial changes
proposed to the project (e.g. activities, partners, etc) should be agreed by the
partners before submitting the proposals to Extegrity and the Funder. 29. Before the end of the
project, the partners should agree on an equitable distribution of project
equipment purchased with the Extegrity facilitated grant among local partners
located in the countries of Australasia-Oceania and SE Asia. Associated Extegrity Documents o
Guidelines
for Joint Partner Proposal Application o
Joint
Partners Proposal and Grant Application o
Example
of a Macro Project Budget Links
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