EXTEGRITY - GUIDELINES FOR JOINT PARTNER PROPOSAL APPLICATION
A Process for Reconstituting Collapsed or Collapsing societies.
Facilitation of Indigenous and/or disadvantaged small minority Psycho-Cultural Healing, Humanitarian Law, and Humane Democracy
Written 1998. Last updated April 2014.
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Evolving the document - 'Extegrity - Guidelines for Joint Partner Proposal Application'
Enablers are sensing a need to evolve an integral fundroving and fundseeking frameweb resonant with ethical humane ways. Given the holistic breadth of Wellbeing healing activity, substantial funds may be applied. Simultaneously, micro-activity may be supported with the widow's mite (a small coin). Vital micro-support finds its way via the heart.
Macro-funding sources rightly demand clarity of intent consistent with their foci, and require specificity, integrity, transparency, accountability and rigour. Within humane wellbeing contexts this interfaces/merges disparate ways - the preplanned and specified with the random and the spontaneous.
In this context the document 'Extegrity - Guidelines for Joint Partner Proposal Application' (set out below) is evolving for our own self development.
Firstly the document provides ethical, organisational and funding administrative guidelines.
Secondly it specifies:
1. the nature of macro-fiduciary relationships we will consider with both fund sources and wellbeing action co-partners
2. the ethical humane character of our co-partnerships, and
3. the ordering, framing and nature of our co-partner action
In respect of point 3 above, this document hints at the pervasive scope of humane wellbeing action - including humanitarian law and humanitarian democracy - towards re-constituting all aspects of the social life-world towards wellbeing.
This page may be used by macro and micro funding entities and co-partners alike to get a sense of our wellbeing action and humane ethical ways.
Note: More informal funding arrangements will be considered
Extegrity - Guidelines for Joint Partner Proposal Application
Extegrity (Extensive Integrity) is a functional matrix providing enabling support. Displayed are the ethical, organisational and funding administrative guidelines that Extegrity are evolving for our own self development. In addition, this document seems to be emerging as of unifying educational value in our growing cooperation between a number of SE Asian, Pacific and Australasian deprived mini-minority and indigenous groups. This document is the way in which we and our co-partners have been exploring our relationships.
A short background and description of the priorities and criteria used when facilitating grants for the furtherance of psycho-social healing, mediation counselling/therapy, humanitarian caring rights/talents and humanitarian caring democratic community follows.
I. COMMON HARMONIOUS VISION ETHICS AND PURPOSE OF THE OVERALL APPROACH
I-1 GUIDING PRINCIPLES
Extegrity (Extensive Integrity) is about co-evolving a not-for-profit Indigenous and/or disadvantaged micro minority humane community partnership enterprise. Our focus is on self heal, self help enabling action by minority/Indigenous people. We favour enabling mediation therapy, learning healing and embracing cultural celebratory psycho social experiences. Perhaps these may best be shared with overseas neighbours in seminars, healshops and gatherings at pleasant and safe places in North Australia. Our purposes include fundroving and fundfinding and the facilitation of fund transfers to jointly cooperative partnerships of humane caring Indigenous and/or disadvantaged small minimised minority individuals and groups. Approval of an application thereby gives the partners membership of Extegrity's board.
We are committed to the extension of humanitarian law processes, such as those promoted and practiced by the Red Cross, Red Crescent, Médecins Sans Frontières (Doctors Without Frontiers) and similar bodies. Humanitarian law may be described as enabling ethics law - the law of sisterly/brotherly love, expressing the caring Integrity of communities. It is the care/share principles guided processes of health, education, welfare, land healing and other aspects of environmental law and of the arts community norms expressing healing learning, beauty and joy (the passage of humane rites).
We respect the long traditions of humanitarian principles such as medicine's Oath of Hippocrates and the canon law duties of spiritual bodies, including aid to the disadvantaged and funding for full education of the talented poor. Modern versions of these humane rights and sacred duties may well be evolving by community and individual example. Perhaps these are expressed by Australian 'Clean Up the World' and attitudes of a 'fair go' for all, South African Truth and Reconciliation processes, and the humane talents of Indigenous and small minority peoples for open sincere community discussion, consensus, creative compromise, reconciliation and forgiveness. These we can learn from; express, evolve and extend perhaps towards a more virtuous reality.
We are also committed to the respect and promotion of global principles set out in the Universal Declaration on Human Rights, enhanced by the international Covenants on civil and political rights, and economic, social and cultural rights.
Our activities fit in with commitments created by the main international and regional instruments for the protection of humanitarian and Human Rights. These instruments enshrine common values regarding fundamental freedoms and democratic principles that can be said to be universal, indivisible and interdependent.
Our partners and others contribute in your own way to these priorities and to a common "positive, practical and constructive approach" for the enabling of mediation counselling/therapy, and self heal/self help by and for tortured and traumatised persons and groups. We are exploring effective and visible action. We are aiming for clarity and transparency while fostering the flexibility needed for extension and for a prompt response to emergencies. These may help ensure that our actions are better attuned to the needs of partners, other beneficiaries and initiatives by others.
If anyone wants to make any suggestions of ways to increase the fairness, openness, humanity and effectiveness of our evolving process, please contact any of us that you like. If interested, please feel free to discuss with possible partners. Perhaps you may then decide to form and/or broaden such partnerships and then consider discussion as to whether or not to jointly return a completed application to:
I-2 WHAT ARE THE KEY LINES OF EXTEGRITY?
· Humanitarian law
· Humanitarian democracy
I-3 WHAT ARE THE GENERAL PRIORITIES FOR OUR KEY LINES OF FOCUS FOR ENABLING SELF-HEAL/SELF-HELP, PEACEHEALING AND MEDIATION COUNSELLING/THERAPY BY INDIGENES/MINORITIES
We have so far identified the following thematic priorities and focus groups, as requiring attention.
Please note that these priorities are indicative and that the following list does not pretend to be exhaustive.
I-3-1 THEMATIC PRIORITIES
a. psycho social nurturing rehabilitation and liaison/mediation therapy/counselling;
b. conflict prevention and negotiation, sacred and personal mediation, confidence-building, conflict resolving, healing festivals and community education;
c. international, individual and community caring and celebratory cooperation.
Rule of Humanitarian Law.
a. transparency of community organisation with an emphasis on grassroots community development, local humane democracy, participation by citizens effected, and lastly caring local self governance;
b. encouragement of humane alternatives for Security structures such as the use of minority/Indigenous healing liaisoners; and in dangerous emergencies, tranquilliser darts;
c. information and education to support humane actions by the international court of justice such as its decision against apartheid; the international criminal court; and community initiated humane treaties such as the anti-landmine agreement and the Beijing Declaration of Indigenous Women.
Intercultural humanitarian democratic community
a. caring mediation;
b. developing local groups and associations for self-heal/self help, healfests;
c. gender equal opportunities and non discriminatory equitable practice;
d. independent, pluralist and humanely responsive media including ethical and capacity training of writers, presenters etc.;
e. information and education on humanitarian rights to receive/give care and nurturing;
f. community humane democracy - encouragement for open community based grassroots caring self governance.
I-3-2 FOCUS GROUPS
· Survivors of Torture and trauma
· Indigenous peoples
· Disadvantaged Small Minorities
Our main locus of initiation is North Australia. Our use of the term 'overseas' is in relation to this locus. Our main regional focus is on Australasia-Oceania and SE Asia.
I-4 WHAT ARE THE BASIC CONDITIONS AND GENERAL CRITERIA FOR ELIGIBILITY?
Projects should be in accordance with the Extegrity principles described above.
Applicant organisations must be properly accredited, indigenous/small minority non- governmental, non-profit making organisations or institutions.
Applications must be accompanied by the necessary supporting documents, namely:
1. detailed schedule of activities for the project;
2. detailed budget in Australian dollars (Aus $) for the project;
3. previous annual report and certified accounts of the organisation;
4. statutes and/or articles of association of the organisation;
Applicants who have previously received a grant are required to submit evidence of successful project completion to be eligible for further assistance.
Grants are meant to cover costs directly associated with a specific project or action and cannot be used to cover the operating budget of the organisation concerned. The administrative costs cannot exceed a fixed percentage over the total cost of the project (see later).
Financial assistance for a project will generally consist of a contribution and cannot cover the total cost of the project.
No grant awards can be applied retroactively to cover costs incurred before the date of the signature of the grant declaration by the beneficiary. Project activities ought to start only after the signature of the joint cooperation agreement with partners and Extegrity, and the co-financing agreement between the Applicant and the Funder. Costs incurred before agreements are signed by all signatories will not be reimbursed.
Examination of each application is made in consultation, conferring with appropriate indigenous/minority and other bodies connected with Extegrity. Proposals are then made to the Funder for decision. Please note that Extegrity's decision is final as is the Funders. Given the large number of requests receivable the declining of applicants cannot include detailed justifications.
I-5 WHAT IS NOT ELIGIBLE?
1. Projects of a partisan nature or involving political parties are not eligible (though multi party helpfulness is encouraged). One off conferences, grants to individuals, scholarships and academic research would normally be excluded unless part of a broader project.
2. Projects of social assistance or emergency humanitarian relief
3. Activities covered by other support by the same or connected overseas funders
4. Purchasing of buildings or offices, deficit funding and capital endowments, retrospective financing for projects already in existence or completed are not eligible.
5. Organisations or projects advocating political activism or violence in any form.
II PURPOSES COVERED BY THE APPLICATION FORM
All the key lines enabled by Extegrity are covered by the application form. The general objectives of the three key lines - healing, humanitarian law and humanitarian democracy - are to facilitate, enable and extend these in our geographic area.
With this key line, Extegrity explores and aims towards:
· The sharing of indigenous/minority wisdoms, knowledge, talents and processes of self-heal/self-help and mediation counselling/therapy; as well as their practice and organisation by multi-origin groups of nurturers, healers, carers, liaisoners, personal spiritual and celebratory mediators, counsellors and the like.
· Support for activities of groups and organisation pursuing humane rights objectives and support for healing learning healfests and rehabilitation centres for the survivors of torture and trauma and for groups and organisations offering concrete aids to victims of humane/caring human rights abuses.
Humanitarian (caring) community law:
With this key line, Extegrity explores and aims towards:
· The transfer of specific talents and micro-experiences of humane healing practices and the rule of humane law to indigenous/minority community workers groups and associations in the countries concerned.
· Support for activities of communities, groups, and organisations pursuing humane talents and rights objectives
Humanitarian (caring) Democratic Community
With this key line, Extegrity explores and aims towards:
· The strengthening of indigenous/minority community and people's non- governmental bodies and associations which by their vocation and specific activities can make a continuing contribution to the extension of a humane caring intercultural and interdigenous open democratic community
· Open humane caring democracy/combined macro-projects of open humane caring democratic community
II-2 WHAT ARE THE SPECIFIC OBJECTIVES AND PRIORITIES OF OUR OVERALL PURPOSES
· Rehabilitation and healing learning self help action by and for survivors of torture and trauma ; in particular projects aimed at enabling women and children victims of human rights abuses;
· Implementing of Indigenous/disadvantaged small minority based healing learning and rehabilitation processes;
· Activities to mobilise and apply healing learning talents, including setting up healing learning experiential units capable of rapid deployment;
· Learning contexts for health and wellbeing workers in the healing of survivors of torture and trauma.
· Preventing of torture and violence; including rehabilitating violent offenders to their humanitarian duties - facing violence with tender-tough bruv-love;
· Extending respect of Indigenous and small minority peoples' humanitarian rights and talents at a regional and worldwide level;
· Extending and protecting women's humane caring healing talents and rights;
· Strengthening respect for the humane rights of the child to be cared for, nurtured, playing and learning.
Caring Democratic Community
· Strengthening and extending community groups, networks and associations and furthering confidence building measures for those suffering from violence
II-3 WHAT ARE THE BASIC CONDITIONS AND GENERAL CRITERIA FOR ELIGIBILITY UNDER THESE KEY LINES?
II-3 -1 COMMON PROVISIONS
Applicants who have previously received a grant are required to submit evidence of successful project completion to be eligible for further assistance. Where continuity would be compromised by this provision, evidence of successful implementation to date should be provided.
General administrative costs should not exceed 5% of the total project costs. Where the strengthening of a specific organisation is an integral part of the project and its objectives, costs associated with this objective may be considered; they must be itemised, not merely indicated as general administrative costs.
In the case of torture victims rehabilitation centres, the contribution may go towards the organisations running costs.
Applicants must normally contribute at least 20% of total project costs. At least 10% of this must be in finance. Up to 10% may be contributions in kind (e.g. volunteers, expertise, equipment, premises).
Contracts will not normally be funded for periods exceeding 36 months.
The main applicant should hold the bank account into which the grant is paid, and this account should be located in the same country as the main applicant. The account should be an Australian dollar account, whenever possible.
Applicants must supply brief personal and work summaries (CV's) of main persons employed on projects, and may not sub contract activities without the prior agreement of Extensive Integrity and the Funder.
Two sorts of projects may be supported microprojects and larger scale projects.
Some microprojects contributing to overall macro programs may be up to Aus $50,000
Any equipment financed with Extegrity assistance must remain the property of local (as opposed to Funder based) bodies at the end of the project.
Public bodies such as charities, churches, ministries or local authorities, whilst not being eligible as a project partner, may be auxiliaries to projects in a supporting capacity.
Different geographic and functional areas must be clearly separated and defined in your application.
a. Geographic: for example, in Australia Territory Top End or Far North Queensland, or both. For overseas fieldwork, put country and exact location within it.
b. Function: please define your special interests, what you're good at and how you describe yourself, e.g. carer, healer, counsellor, liaisoner, mental health worker, mediator, healfest organiser, educator and evaluative researcher.
II-3-2 SPECIFIC RULES FOR PROJECTS COMBINING HEALING LEARNING, DEEPENING HUMANE DEMOCRACY AND HUMANITARIAN LAW
3. Projects must cover all three of healing learning, humanitarian law and democratic humane caring community.
4. The objectives remain primarily sib-like caring healing, and thus do include socio-emotional and mediation therapy/counselling, inspiring mediation and other processes because they encourage fair open caring law and governance processes of activities.
5. A limited number of larger scale projects may be financeable. Projects must be involving at least two countries in Australasia-Oceania and SE Asia. The minimum size of such macro-projects might be Aus $200,000, and in general the maximum combined funding may be Aus $1,000,000. Perhaps the only justifiable significantly larger funding would be an overall macro program involving multiple regions from South Asia to Oceania and including focal activities of Indigenous/small minority groups right across North Australia.
II-3-3 WHO MAY APPLY?
Indigenous/disadvantaged small minority applicants and their formal partners should be properly constituted non state, non profit making bodies and independent of State authorities, that is, they determine their own policies and expenditure. Their main Australian base should be in the North.
Informal partners and others may network and join with applicants and formal partners
Coalitions of Indigenous tertiary educators/practical research bodies; and consortia of Indigenous/ disadvantaged small minority media bodies may also be regarded as eligible partners within these programs.
Specific conditions for combined key programs (macro-projects):
Successful applicants must be experienced and include partners able to demonstrate the capacity to manage larger scale activity.
It is essential that programs involve numerous organisations and persons acting in partnership. It is also desirable that such combinations extend right across North Australia and include overseas members.
A partnership is a relationship of substance involving the active exchange of talents, skills, experience, knowledge, wisdoms and possibly finance.
Projects designed to promote good neighbourly relations by bringing together participants from more than one country in Australasia-Oceania and/or SE Asia States (eg. regional transborder cooperation) are particularly encouraged.
Projects focused on the acquisition and application of knowledge and processes of mediation therapy/counselling, psycho-social/cultural rehabilitation and conflict resolution practice may have limited requirements to involve formally constituted partner bodies on the following conditions: that they relate to what may be informal groups of Indigenous minority care/share leaders, elders, healers and mediators from different areas, clan-land or nations representing different issues. An example might be an all-origin group of humane elders interested in using peacehealing approaches to extend humane care rights/talents and rehabilitation in their local area or nation state.
The informal group must still complete a partnership form.
The main applicant must, of course be a nongovernmental organisation (which cannot be political).
Applicants to combined programs must be North Australian bodies which include overseas and Indigenous and/or small minority partners and individuals born in Oceania or SE Asia.
II-4 EVALUATION AND ASSESSMENT OF PARTNERSHIP APPLICATIONS
All applicants' projects are evaluated to assess the project's potential to fulfil the stated objectives and the estimated impact the project will have on the Extegrity program. A scoring system based on the following criteria can be used as an indicator:
o conformity with the general objectives of Extegrity
o relevance of project to the needs and constraints of the country(ies) concerned and the focal beneficiaries
o methods proposed for the execution of the project
o cost effectiveness of the project
o quality of the organisation and broad base
o visibility of the Funder's contribution
o quality of partnership and relations
o fulfilment of project objectives based on all the other criteria
o impact and multiplier effect - short/long term
Priority is accorded to projects by Indigenes/disadvantaged small minorities offering concrete and direct aid.
Projects by Indigenes/disadvantaged small minorities concerning evaluative and action research and seminars of particular merit are taken into consideration in so far as is possible.
Bodies connected with Extegrity are consulted for background information on the projects according to their geographic scope and thematic coverage. Where relevant, projects may also be subject to an external consultation to ensure that the organisations funded have recognised talents and experience in the field.
Applications are selected on an ongoing basis. Once a complete grant application is submitted, applicants should allow a minimum period of twelve months for a decision to be taken by Extegrity.
The beneficiary organisation must accept the inspection procedures of Extegrity, the Funder and their auditor structures and procedures.
Specific criteria for open healing humane, democratic combined macro-programs
- Quality of partnership: capacity of all operators to execute project, clear identification of the roles of the partners (extent of co operation, level of involvement of partners from Australasia-Oceania and SE Asia)
- Good relations: projects which bringing together participants from more than one nation state of Australasia-Oceania and SE Asia, or promoting transborder co operation and projects relating to national Indigenous/disadvantaged small minorities and promoting gender equality.
II-5 HOW IS AN APPLICATION MADE?
If you together decide to obtain an application and put forward a proposal, please respect the format provided and follow the page order. All questions must be answered exactly in the order of presentation of the application form. An original dated and signed declaration, following the application format, must be attached for the lead applicant. All requested annexes (declaration, detailed budget, partnership forms) must be provided.
Please draft your application as clearly as possible, taking into account that those who will evaluate it may not know anything about your project nor the partner organisations nor groups. Be concise and provide sufficient details to make clear what you plan to do, who will benefit from the project, and why your project is relevant to the program's objectives. Do not mention precise dates as the project starting date will depend on the date of signature of the contract.
The form should be typed or may be reproduced exactly on a word processor. Hand written forms and incomplete forms will not be accepted.
Examination of each application is made in light of our purposes of enabling locals to make their own choices of people and process for meeting their own needs. This can included discussion with appropriate Indigenous/minority communities and groups by Extegrity . Proposals are then made to overseas entities for funding decisions. Please note that Extegrity's decision is final. Given the large number of requests receivable the declining of applicants cannot include detailed justifications.
Applications must be accompanied by the necessary supporting documents, namely:
16. detailed schedule of activities for the project;
17. detailed budget in Aus $ for the project (respecting the model budget available);
18. previous annual report and certified accounts of the organisation;
19. statutes and/or articles of association of the organisation;
Please send 3 copies (one original and 2 quality copies) of your completed jointly signed project proposal.
Specific conditions for combined programs
Organisations wishing to apply for Program facilitated by Extegrity should submit a complete combined macro-project dossier, including evidence of continuing joint fair open transparency, set out according to the application form. All partners involved in a project should indicate (in writing) their agreement to the content of the project proposal and budget. All partners are expected to comply with the principles of good partnership practice . A complete macro-project dossier must contain:
20. the Declaration;
21. the Application Form duly completed and any supporting documents;
22. the Statements of Partnership, (one for each partner body.)
I-6 IF ACCEPTED, WHAT CONDITIONS APPLY?
In the event that the overall project costs are reduced, the contribution of the overseas Funding entities will also be reduced in proportion .
Internal organisational changes (eg. in personnel, management style etc.) cannot justify modifications in the implementation of a project funded by overseas Funders.
Appropriate visibility and credit must be given for the financial contribution a particular Funder and the outstretch of Extegrity. (for example, in reports and publications made available as a result of the project, or publicity displays associated with the project, etc.). This requirement may be waived in certain cases by the Funder and by Extegrity.
No legal liability on the part of Extegrity or the Funder shall arise as a result of the project.
Applicants are bound by the provisions included in these guidelines and by the information provided in their applications. Any change (duration of the project, budgetary provisions...) must be requested to Extegrity and to the Funder before the end of the project duration initially agreed.
Presentation of final reports:
The beneficiary organisation will be required to provide evidence of the correct use of grants through written reports and financial statements, including income and expenditure related to the grant awarded. These reports must be sent to Extegrity no later than three months after the main installment(s) of a grant has been used. Standard forms will be available on request.
Payments may be made in two or three instalments:
o For short projects, perhaps 80% within 60 days following the receipt by the Funder of the signed Funder approved contract accompanied by the applicants request for payment, and a further 20% within 60 days following approval of the final report and receipt by the funder of the final payment request.
o For longer projects, possibly 45% within 60 days following the receipt of the signed Funder approved contract and request for payment; and a further 45% within 60 days following the approval of the midterm progress report and 10% within 60 days following approval of the final report and receipt of the final payment request.
Recipients should have a proper accounting system covering all activities related to a project funded in order to allow for financial control and audit by the Funder authorities and possibly by Extegrity.
The midterm progress report on project implementation must describe how the objectives of the project are being achieved and evaluated, deal with unexpected problems and how these have been resolved. It must also include a financial report.
II-7 MICRO PROJECTS
In order to further encourage the development of humanitarian local Indigenous/ disadvantaged small minority non governmental bodies, as well as to provide assistance for activities at the grass roots level, there may be a micro project facility in some of the AO and SEA countries. Micro-projects must fall within the three objectives of Extegrity's overall humane caring purposes. That is, (i) healing, (ii) caring law and (iii) caring open community. Potential criteria for eligibility follow:
Only nongovernmental organisations located in eligible countries may apply. Applicants will need a partner in North Australia. The Extegrity enabled grant may cover up to 90% of the cost of a project; the remaining 10% may be in finance or in kind. The size of grants may be from a minimum of Aus $3,000 up to a maximum of Aus $50,000 per project.
Micro projects would be operated under the auspices of Funders and Extegrity in the countries concerned. In some countries, coordination would be shared between Australian and overseas local bodies.
As with macro projects, successful applicants would have to sign a contract, undertake to cooperate with those appointed by the Extegrity and the Funder to oversee this aspect of the program, and report on the project with an interim and a final report. Payment may be made in two instalments, after signing of the approved contract by the applicant and after approval of the interim report.
after examining our guidelines you may wish to write indicating your general
approval and support for the approach, or not.
(This segment is from the Application Form.)
25. All partners should have read the application form and understood what their role in the project will be.
26. The main applicant should consult regularly with its partners and should keep them fully informed of the progress of the project.
27. All partners should receive copies of the reports - narrative and financial - made to Extegrity and the Funder.
28. Substantial changes proposed to the project (e.g. activities, partners, etc) should be agreed by the partners before submitting the proposals to Extegrity and the Funder.
29. Before the end of the project, the partners should agree on an equitable distribution of project equipment purchased with the Extegrity facilitated grant among local partners located in the countries of Australasia-Oceania and SE Asia.
Associated Extegrity Documents
o Guidelines for Joint Partner Proposal Application
o Joint Partners Proposal and Grant Application
o Example of a Macro Project Budget